Terms & Conditions for Participating Artists

Preparation Workshop

Open Studios Sunshine Coast 2026 Registration is $300 AUD for artists ($350 AUD for collectives & galleries) plus $70 membership to Arts Connect Inc, if you are not already a member.

Your registration fee includes:

• Artist profile in the Open Studios printed and electronic guides.
• An expanded artist profile on the Open Studios website.
• Invitation to Open Studios key events.
• Opportunity to purchase additional advertising space in the Open Studios Guide.
• Opportunity to run a workshop that would be promoted on the Open Studios website and in media releases.
• Onsite Open Studios flag & wayfinding signage.
• Opportunities for artist interviews through Open Studios marketing campaign & media partnerships.
• Event delivery support

Artist registration for Sunshine Coast Open Studios is open to artists' studios who meet the following criteria:

• Must be a member of the Arts Connect Inc (payable via Arts Connect Website where you will get an additional web profile or upon registration of Open Studios Sunshine Coast)
• Your artist studio must be located within the Sunshine Coast Council area. 
  This means if your studio is located in adjoining Council Shires, you may NOT register for Open Studios Sunshine Coast.
• Your artist studio must be accessible and safe.
  
• You must have suitable public liability insurance for having people visiting your studio.
• You are not participating in Noosa Open Studios.
  Due to geographic locations some artists located in Sunshine Coast Council suburbs are accepted by Noosa Open Studios to enter their event. Such areas could include Eumundi, parts of Doonan not included in Noosa Shire, Verrierdale, Lake Weyba, Peregian Springs, Carters Ridge, in which case you may apply for registration to Noosa Open Studios. If you are residents in the above areas and your location is accepted, you must choose to be part of either Noosa Open Studios OR part of Open Studios Sunshine Coast, not both. You may not be registered to participate in both art trails in any calendar year. **This requirement is to protect the integrity of each event, as well as be a fair as possible to ALL artists in both council regions.

The success of Open Studios Sunshine Coast is directly reliant on all artists and galleries participating adhering to the guidelines set out by Arts Connect Inc (ACI).

Artists and galleries must open for 10am - 4pm on both days of Open Studios in their area.

Participants must be prepared to actively promote the overall event in collaboration with ACI and where possible individual artists should be prepared to find opportunities to work with their fellow artists on their trail, to create awareness of artists in their local area.

Working together
Participating in the ACI Open Studio Program also means working together to achieve the best result.

Artists registered are expected to assist with the following:

• Sharing the event on social media.
• Promoting in your local area.
• Assist with promotional material drops in your local area.
• Assisting with marketing programs as announced by ACI.
• Complete and submit visitors / statistic forms to ACI.
• To assist with fundraising campaigns as decided upon, by the Co-ordinators and committee of ACI Open Studios.
• Make guests feel welcome and important

The success of Open Studios relies on artists presenting themselves in a professional manner and providing a welcoming atmosphere when guests approach their studios and while they are their you are available, approachable and willing to engage.
Sadly a bad experience at one Open Studio could mean that it may be the last stop for guests.

Tips to engaging with studio visitors

Keep in mind that your guests could be just as nervous as you are and may be too shy to ask questions.
A good start is to make the effort to to acknowledge visitors, say hi and smile at them, which will help make them (and you) feel comfortable and included.
If you have several different groups come at the same time, don’t panic, just say hello to everyone, tell them all to ask about anything they see that interests them.
If they are already looking a one of your display pieces you can chat about that piece.

Have something to work on that is interesting
Guests love to see artists working and you can let them know a bit about the piece that you are working on, you can explain what you are doing or let them know they are free to ask questions as you go.

Top Tip: if you’re shy, put bullet point notes around your studio to help you remember interesting points about your practice or even short artist statements about several works, it doesn’t have to be polished, just points of interest to draw in the audience.

Display any art books you may have, put as much of your work up on the wall as you can and any other objects or quotes that inspire you- it will inspire your visitors too!

Ensure your signage is clear and easy to follow and safe
The guests’ experience can be disappointing if they find it difficult to follow signs, park their car and access the studio.
You will be supplied with Open Studios branded signage to direct visitors.
Make sure parking instructions on the website are correct and clear, most visitors will rely on this information to inform their choice of artist studio as well as location.
For example- parking available onsite/ street parking only/ park and walk 200m/ buses welcome.

Top tip: make sure signs are clearly visible from the road and in a safe position that won’t obstruct pedestrians or become dislodged easily.
Do a visual check of your signs early on the day you are opening your studio to make sure they are all up and facing the right way!

Open Studios regions and opening times
Open Studios is divided into Hinterland and Coastal regions. Refer to the Key Dates for Mandatory Opening Days & Optional Days that you can choose to be open.
These dates will appear in the printed guide so you must be available on those dates once the guide has gone to print.

Open the hours that are advertised
You must be open for the dates for your area Coastal or Hinterland and between the hours of 10am - 4pm as specified in the guide
Remember this is a professional opportunity for you to showcase your work to new audiences, so your approach needs to reflect that at all times.
For visitors to set the day aside and visit Open Studios only to find that the first one is not open after being advertised is extremely disappointing and can have an impact on other artists.

Top Tip: Have morning tea and lunch pre-packed and on hand. Maybe bring the jug into your studio, or have a thermos of hot water to make yourself a cuppa during the day.
It’s ok to have a break while visitors are there as long as you are willing to chat, but it’s not ok to not be in your studio while it is open.

Promote and work with other studios that are open
Take some time out to find out other studios that are open on your trail and encourage guests to visit them.

Contact other studios in your area and share the brochure drop at our local village/town. Share each other’s studio DL’s or business cards.

Top Tip: ACI is all about connecting artists, so come to workshops or meetings, share and comment on social media, volunteer to do a job, and you will make those valuable connections, it will be worth it, trust us.

Keep a safe and clean environment
While guests may love to see a messy studio a condition of this agreement that your studio maintains health and safety standards. You need to ensure you have clear pathways, no tripping hazards, caps on solvents, and no frightening dogs on the loose.

Top Tip: Eclectic is good, displaying objects, books and artworks that inspire you as well as your own work helps to create an engaging environment and a valuable glimpse into your practice. The smell of oil paint is a wonderful thing, but make sure your windows are open and solvents have child proof lids on.
Extra points for keeping them out of reach of children- many families visit, so think of what is at a child’s eye height and make sure that it’s safe and unbreakable (or that you don’t mind it getting broken!)

Display artwork for sale with prices and information

Guests love to read about artwork as they look at it and they often hate to ask for prices. Clearly displaying, labelling and pricing your work will assist with sales.

Top tip: If your prices are similar, write yourself a pricelist and have a plan of action if someone wants a deal on multiple purchase- if the next person doesn’t get the same deal they will be very disappointed.

Also consider how much the work is worth in a gallery setting, again, if someone purchases a work from a gallery or competition for X amount, and it is significantly cheaper in the artist’s studio they will be disappointed. NB- If you are represented by a gallery we require you to check your agreement with them or discuss how to manage studio sales.

Definition of a studio

A studio does not need to be permanent, and may be something other than your working space, however you are required to ensure an experience consistent with Open Studios.

If the studio is part of your dwelling, please make every effort to ensure visitors have a professional experience.

You may also look at what options there are for you to share a space with someone else, or to hire a small hall, meeting room, or other venue to set up for the weekend.

Top Tip: If in doubt, make contact with the coordinator, and Arts Connect Inc will endeavour to assist you in any way with advice or perhaps assist in working in a shared space instead.

Working with galleries

It is a requirement of participation that you declare your association with a commercial gallery. If you are represented by a gallery you must contact your gallery regarding arrangements for sales, commission, etc.

Top Tip: Honesty is the best policy. Galleries work hard to represent you and sell your work, and are integral to the arts across the planet. Have the discussion with your gallery, and work to a fair and equitable arrangement.

Arts Connect Inc's Open Studios program is only available to full members of ACI. All participants must ensure that their membership is up to date at the time of opening their studio.

The program runs on a list of conditions to ensure the very best outcome for all artists and visitors.

Arts Connect Inc has the right to reject any application if the artist does not meet the requirements.
Registration to the Open Studios Program is conditional upon compliance of all the following:

• Subscription to ACI Open Studios is for one weekend (as mandated by your region), including the option to hold endorsed workshops, an artists profile in the guidebook and website, and signage. Subscription covers the artist.
• All artwork displayed, for sale or otherwise, in the registered studio must be the artists own work. Reference material is allowed but must not be misrepresented as the artists own work.
• Artists and Studios are encouraged to promote their studio however they must use the provided promotional materials and templates.
• Artists and galleries need to work in conjunction with ACI in developing marketing tools and media liaison.
• Artists and Studios must partake in a post-event survey and provide details on number of visitors and an approximate range of sales during the event.
• Images and statistics supplied to, or obtained by, ACI remain the property of ACI for use at their discretion.
• Artists must ensure that their studio remains compliant with Workplace Health and Safety guidelines while opening under the ACI Open Studios Program.
• Participating artists have their own Public Liability Insurance. ACI’s insurance policy does not extend to members in an event at multiple locations, and therefore you will not be covered for any occurrence at your property or in relation to your work during the event. Please seek professional insurance advice.
• Artists and Studios must return all signs in good order at the end of the program. ACI reserves the right to charge artists for the cost of the signs if it is deemed by the Committee that the Artist did not take due care of ACI property.

Non-compliance

ACI reserves the right to investigate any complaint received from the public or another artist relating to a studio not complying with one or more of the guidelines in this document or that the studio is not in the ‘spirit’ of the program.

ACI will endeavour to mediate issues in the quickest and easiest way with any parties involved. ACI will take all steps, within reason, to ensure success of mediation.

Should mediation be unsuccessful, ACI reserve the right to terminate an artists or studios subscription as ‘non-compliant’.